Accounts Payable Specialist

Overview
The Accounts Payable Specialist supports our Finance team and reports to the Accounting Manager. The successful candidate will have great people skills and a solid history in accounts payable.

Essential Functions:

  • Processes full cycle A/P including invoice coding and data entry, payment batches preparation, A/P checks printing and mailing, initiated ACH payments.
  • Reviews invoices for accuracy and works with appropriate divisions to obtain invoice approvals.
  • Researches and resolves payment discrepancies.
  • Follows up on and obtains expected credits from Supplier returns and confirmed price/quantity discrepancy cases.
  • Reconciles vendor statements for accuracy and request missing items.
  • Communicate with vendors via phone and email Tracks and secures W-9 Forms for new vendors and prepare annual 1099 forms.
  • Maintains monthly detailed schedules of select expense types and their deviations from budget; alert management of unusual spending, unexpected or missing payments etc.
  • Prepares and posts month-end allocation entries for select expense types; keeps track of allocation accuracy.
  • Suggests improvements to the A/P processes.
  • Files invoices, expense reports and other documents maintained by the accounting department.
  • Other duties as assigned.

What you need to succeed:

  • Basic understanding of vendor invoices, purchase orders and receiving documents.
  • Organized and the ability to be multi-tasked oriented.
  • Ability to work independently as well as with a team.
  • Ability to communicate effectively across departments.
  • Accurate with timely data entry skills.
  • Analytical and problem-solver.
  • Proficiency in ERP and Microsoft Office applications.
  • Working knowledge of debits and credits and how they affect financial statements.

Education and Experience:

  • Bachelor's degree in related field preferred.
  • 5 (+) plus years of accounts payable.
  • Intermediate experience in Microsoft Office and ERP systems.
  • Intermediate working knowledge of Excel.

Candidates should submit their resume to paige.tillson@threadsuniforms.com.