Production Coordinator

Overview

The Production Coordinator functions as the primary conduit for 1) scheduling new and regular product for decoration, 2) managing work in process and 3) ensuring product is accounted for and available for delivery as agreed with the contractors to maintain smooth operation of the business. The Production Coordinator role reports to the Purchasing Manager.

Essential Functions:

  • Serves as a key liaison with contract decorators/manufacturers, internal embroidery, sourcing, operations, sales, and other functional areas.
  • Collaborates with these departments to establish plans to ensure the product is completed on time, and available to best serve client needs.
  • Manages and prioritizes the workflow for contract decorators/manufacturers and internal embroidery, ensuring optimal utilization of resources and expanding / shrinking the contractor capacity as needed for the business.
  • Ensures inventory accuracy of goods moving to/from the contractors and distributed to Threads and/or the final customer.
  • Maintains business relationships with contractors; negotiates schedules and pricing; ensures accurate and timely delivery of product.
  • Understands sales order activity and coordinates availability of product, as needed, to meet delivery dates.
  • Reviews and validates accuracy of decorating instructions before scheduling a job. Prompts changes when inaccurate or missing instructions are found.
  • Participates in periodic forecasting meetings with sourcing, sales, client services, operations, and other related departments; leads additional planning meetings with related departments, as needed.
  • Performs other related duties, as required.

What you need to succeed:

  • Excellent communication and people skills.
  • Excellent organizational skills, attention to detail, and forward-looking.
  • Thorough understanding of the business operational processes and supply chain.
  • Strong analytical and critical thinking skills.
  • proficient with forecasting, scheduling, and planning tools. Infor ERP experience is strongly preferred.
  • Knowledge of production scheduling methodologies, multi-step process planning, and inventory prioritization.

Education and Experience:

  • Bachelor's degree in related field preferred.
  • At least 2 years of scheduling or production planning experience is preferred.
  • Intermediate to Advanced Excel skills required.

Candidates should send their resume and cover letter to paige.tillson@threadsuniforms.com.


Accounts Payable Specialist

Overview
The Accounts Payable Specialist supports our Finance team and reports to the Accounting Manager. The successful candidate will have great people skills and a solid history in accounts payable.

Essential Functions:

  • Processes full cycle A/P including invoice coding and data entry, payment batches preparation, A/P checks printing and mailing, initiated ACH payments.
  • Reviews invoices for accuracy and works with appropriate divisions to obtain invoice approvals.
  • Researches and resolves payment discrepancies.
  • Follows up on and obtains expected credits from Supplier returns and confirmed price/quantity discrepancy cases.
  • Reconciles vendor statements for accuracy and request missing items.
  • Communicate with vendors via phone and email Tracks and secures W-9 Forms for new vendors and prepare annual 1099 forms.
  • Maintains monthly detailed schedules of select expense types and their deviations from budget; alert management of unusual spending, unexpected or missing payments etc.
  • Prepares and posts month-end allocation entries for select expense types; keeps track of allocation accuracy.
  • Suggests improvements to the A/P processes.
  • Files invoices, expense reports and other documents maintained by the accounting department.
  • Other duties as assigned.

What you need to succeed:

  • Basic understanding of vendor invoices, purchase orders and receiving documents.
  • Organized and the ability to be multi-tasked oriented.
  • Ability to work independently as well as with a team.
  • Ability to communicate effectively across departments.
  • Accurate with timely data entry skills.
  • Analytical and problem-solver.
  • Proficiency in ERP and Microsoft Office applications.
  • Working knowledge of debits and credits and how they affect financial statements.

Education and Experience:

  • Bachelor's degree in related field preferred.
  • 5 (+) plus years of accounts payable.
  • Intermediate experience in Microsoft Office and ERP systems.
  • Intermediate working knowledge of Excel.

Candidates should submit their resume to paige.tillson@threadsuniforms.com.